Why and How to Choose a Document Management Services

May 5th 2016 | Posted By: Webmaster

Document management services can help your busy, growing business contain the never-ending flow of information from every direction. When you can focus on providing your customers with a great product or service, your business has much better chances of succeeding. Dealing with all of the paperwork and electronic documents can be handled by a document management service provider.

Choosing the right document management service is vital for ensuring that the technical side of your business stays clearly organized and carefully managed. The main things that you should look for in a provider include the typical characteristics, such as experience in the industry, reliability, good reviews from other clients, and affordable pricing, that you would look for in any other service.

For a document management service, though, you should also consider how close they are to your office. They’ll need to be able to visit the premises to pick up documents if you deal in...

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Should You Attempt Scanning Documents into Word?

Jan 29th 2016 | Posted By: Webmaster

Scanning documents into Word is something individuals can do on their own with the right equipment, but if you plan on scanning large quantities it’s time to look at a professional document scanning service. Obviously the scanning process is simple enough. If you’ve got a scanner at home you know you can take care of it in just a couple of quick steps. But chances are your scanner is not the highest resolution, and there’s a good chance you don’t have the latest OCR technology. This stands for optical character recognition which is able to recognize the text in a document and read it. Why is this important? It’s important because in your digital file of the document you’ll then be able to search by text.

There are all kinds of different file formats that you can scan documents into word happens to be a very popular choice. You can literally take files, boxes, and even filing cabinets full of documents and have them scanned into a Word document. This is...

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Making the Switch to Archives Digitization Services

Jan 26th 2016 | Posted By: Webmaster

When we hear about “archives” we often think of books, magazines, and newspapers. It can entail more than that though, it may be artifacts, collections, and pieces in museums that are being archived. No matter how you cut it archives involve collecting data and then organizing it and there’s no simpler way to do this than by digitizing archives. Libraries, museums, government agencies, universities, research societies, and historical societies are now seeking archives digitization services to convert all their valuable information into digital format.

For paper documents, books, and letters it’s relatively easy to convert them. They need to be scanned and then there is a digital file of them. If you’re trying to archive actual items, the best method is to take photos and then scan the photos to become a digital file.Thanks to OCR technology once you digitize the archives you’ll be able to view the information, read it, and even do a...

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Keeping Sensitive Information Private with Pharmaceutical & Biomedical Documents Scanning Service

Jan 22nd 2016 | Posted By: Webmaster

When it comes to sensitive and private documents in the biomedical and pharmaceutical industry privacy is of the utmost importance. The industry needs to know its documents are safe and secure at all times, and housing a huge amount of paper documents and files definitely presents risks. So what are your options? Pharmaceutical documents scanning service and biomedical documents scanning service is becoming common place, acting as a cost-effective, secure, and simple solution.

Not only does it help to protect the information as you’ll have a digital copy on CD/DVD or stored in the Cloud, but Pharmaceutical documents scanning services and biomedical documents scanning services allows for access between those with clearance. Sharing files is simple, and there is no need to be in the same building, city, state, or even country. As well it makes finding information so much faster and simpler. Filing systems are done away with, as everything switches to a digital...

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Scanning Books to PDF – Does It Pay off Financially?

Jan 21st 2016 | Posted By: Webmaster

One of the questions facing publishers nowadays is whether or not scanning books to PDF will pay off financially in the end. When you are shopping for books the hard cover is always the most expensive, followed by the paperback and then the digital version which is much cheaper than the previous two. Is there still money to be made?

The fact of the matter is that this invention of digital scanning, allowing authors to have their books scanning to PDF format, is opening the door to self-publishers like never before. Pretty much anyone can have their book scanned into digital format and then list it for sale. So in that sense it’s opening up the market and giving more of a voice to independent authors and publishers.

The catch with eBooks is that they need to be priced at a competitive and reasonable price. You don’t want to price it too high, and at the same time you don’t want to sell the book short by pricing it too low. An average eBook price is around...

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Top Questions to Ask in Archival Preservation Scanning Services

Jan 19th 2016 | Posted By: Webmaster

There are many reasons that may have prompted you to decide archival preservation scanning services is right for you. Maybe it was a quick and easy decision process, then again maybe you had to mull it over for a while before coming to your conclusion. Whatever the decision process involved that led you to this conclusion, once you’re ready to proceed there are some questions you may want to ask the Archival Preservation Scanning Service provider before you proceed.

>> First off you’ll want to ask questions about how they scan the archival documents. If the items you are having scanned are old, fragile, or discolored you want to be sure the provider doing the scanning uses equipment that is gentle and won’t cause further damage.

>> Ask about what resolution quality you will be receiving. Is it high resolution scanning or low resolution? Low resolution may result in text that is too dark to read, pages that look dark in general, and there will be a...

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The History of Newspaper Digitizing Services

Jan 16th 2016 | Posted By: Webmaster

Pretty much all newspapers offer a digital version of their publication nowadays, in fact even the small community newspapers are getting in on the trend. So when exactly newspaper digitizing services did become a popular option? Let’s take a look at some of the history in this industry.

Newspapers have been around since around the 1400s, where the first instances of a printed newspaper occurred in the country of Germany.Meanwhile it was the mid-1600s before English speaking countries began to see printed newspapers. They were used for the same purpose then, reporting the news. By the early 1700s newspapers were popping up in America and suddenly being “in the know” was made possible.It wasn’t until the late 1890s though that America began printing them in large volumes for those all across the country.

Over the last century newspapers have certainly had their share of competition in the form of television and radio, and then much later on...

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Protecting Fragile and Non-Fragile Documents and Bound Materials

Jan 14th 2016 | Posted By: Webmaster

Businesses and individuals can be in possession of bound materials that are fragile and protecting them may be a top priority. Even if they are non-fragile loose leaf items, you still may be looking for a way to protect them so that they don’t get to the fragile state. The worst thing you can do with these fragile items is to handle them; even if you’re only handling them once in a while you are still causing damage in the long run. Loose leaf items such as photos and letters, bound materials, and documents can all fall under the category of fragile, so what’s the best way to protect them?

Digitizing these materials is the very best solution all around, no matter if you’re talking about photograph digitizing, digitizing bound materials, or loose leaf items. Once you have that digital copy you know that these items will no longer run the risk of being damaged.

This doesn’t mean you should resort to your at-home scanner. These scanners are nowhere near...

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Digitizing Paper Construction Plans Makes Communication Smoother

Jan 14th 2016 | Posted By: Webmaster

Do you run a construction firm and you’re currently looking to streamline the communication process between your company and the client? Digitizing paper construction plans is an option you may wish to consider in your quest to make the communication process smoother.

What this process entails is taking all your construction plans that are usually on large sheets of paper, and can contain hand-written notes and drawings, and having them professionally scanned in order to create a digital copy of them. Once you have this digital copy, communication with clients regarding the construction process takes a much smoother approach.

Today most Smartphones and tablets are able to open PDF documents, among others. That means you can now send digital files of the construction plan to clients, and other contractors and sub-contractors involved in the project. Instead of waiting for people to get the plans, they can open it instantly. With digitizing paper construction...

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Using Archival Books Scanning Services to Organize Collections

Jan 9th 2016 | Posted By: Webmaster

Are you dealing with a massive collection of books that you want to create some kind of archival system with? If the books are old then you’re also probably looking for a way to store them that doesn’t pose any potential damage to them. While there are a number of options available, the latest trend seems to be with archival books scanning services. Through this technique you will be able to scan all the pages of the book and create a digital replica of it. This digital replica obviously won’t be prone to such things as environmental damages, pages tearing, losing the book, and more.

While you may be familiar with scanning individual pages, scanning a full book could be something new to you. Typically when you go to a professional archival book scanning service provider you’ll be able to create a digital version in whatever format you choose. Common format types are ePub, TIFF, PDF (either an OCR version so you can do a text search, or image only which...

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