Archival Digitization by Certified MBE, WOSB, Minority Women Owned Small Business

Mar 23rd 2020 | Posted By: eRecordsUSA

ARCHIVAL DIGITIZATION SERVICES

eRecordsUSA an Archival Digitization service provider is a now, CERTIFIED Minority and Women-Owned Small Business Enterprise. Providing secure confidential & high-quality professional archival digitization, document scanning & data entry services to small to large-sized businesses & many Fortune 500 companies in a variety of fields such as banking, law, manufacturing, insurance, healthcare, IT, construction, publishing, pharmaceuticals, city & county departments, libraries, educational institutes such as universities, colleges and schools now for over a  decade.

We are happy to confirm that, in accordance with the certification guidelines set forth by the National Minority Supplier Development Council, eRecordsUSA is now a Certified Minority Small Business Enterprise by the WRMSDC. 

 

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Choosing an Archival Letter Imaging Service Provider

Aug 28th 2018 | Posted By: Webmaster

One of the most frequently analyzed and researched set of documents in any sort of archive are the items categorized under the heading of “letters”. The private and public letters of many figures are of interest to an astonishing number of people. However, allowing anyone to handle archival letters means putting the originals at risk for damage, deterioration or even loss. That is why archival letter imaging is a key resource for many.

As the name implies, the process of archival letter imaging converts any sort of letter (including postcards, notes and even photos with notes on the back) into a digital file. This ensures that the original can then be put into archival storage (such as acid-free files or climate-controlled areas) and the copies used by those who are interested in studying them.

The process is, as one might expect,...

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Points to Ponder When Considering the Digitization of Old Documents

Aug 21st 2018 | Posted By: Webmaster

Old documents is a relative term as some can be historic, important and serve as part of an essential collection of documents or archives. Naturally, there are also old documents that, while handy in terms of data, are just not that relevant in terms of hard copies. The good news is that for both groups, the digitization of old documents is an easy and effective solution.

What would digitization of old documents involve? Generally, it would mean packing up the documents in the way most suited to preserving them and getting them to their destination unharmed, then having experts scan them in high resolution before re-packing and returning them or simply shredding them. The scans are turned into digital archives that can be saved to a cloud based server or stored on some sort of secure and encrypted media, such as a large and free standing hard drive.

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What to Do When You Need Archival Record Digitization Services

Aug 17th 2018 | Posted By: Webmaster

Archival records are amazingly diverse in terms of their variety and types. You can find books and ledgers, postcards, posters, images, documents and so much more within any collection of archival records, and not all of these items need to be part of a permanent, physical collection. Records are some of the most common in this group, and if you struggle with an enormous range of paper records, archival record digitization services are a good option.

What these services can do is to turn those reams of paper records into easily accessed and searchable digital archives. As an example, you may have a decade’s worth of newsletters from a specific organization or paper registrations for something as mundane as dog licenses. The physical records are of no actual value, and so you can opt to use archival record digitization services to have such items scanned and then stored to the...

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Learn About the Best Way to Scan and Store Documents

Jul 30th 2018 | Posted By: Webmaster

Whether you are looking at a number of filing cabinets or shelves packed with file boxes, or you have historical or archival documents that need to be dealt with, it is likely that you are also wondering about the best way to scan and store documents. This is a good thing to consider, and there really is only a single answer.

The best way to scan and store documents is to have the scanning done by professionals, and then the storage managed in a cloud-based server or in an encrypted media that only you can access. It does not matter if you have hundreds or thousands of pages to scan or a moderate collection of historical materials, the answer is the same.

Why? It is because few consumers have the equipment needed to do fast and high-resolution scans of documents of any size. Most don’t have the time either. After all, even if you could rapidly...

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Options for Digitizing Historical Photographs Services

Jul 11th 2018 | Posted By: eRecordsUsa

DIGITIZE HISTORICAL PHOTOGRAPHS

As the owner of historical photographs, you might have a small and private collection with importance to only a limited number of people, such as family and extended family, and which includes framed portraits, old hand-tinted images, and so on. On the other hand, you might have an enormous archive of relevant and important images, negatives, slides, and other graphics and you might worry about the best ways of preserving them while still making them accessible. The good news is that digitizing historical photographs is a viable approach for both scenarios.

As it sounds, digitizing historical photographs service means scanning them, turning them into any number of digital formats (JPG, BMP, and so on) and then storing them on some preferred system. You might wish to use cloud storage to make the files readily accessible to all, but you may also find some sort of secure media more...

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HR / Human Resource Document Scanning

Jun 28th 2018 | Posted By: Webmaster

Ensure Compliance and Boost Productivity with HR Document Management

Struggling with efficiency? Need to maintain compliance? HR documents scanning can reduce waste, improve productivity, and improve your business.

How efficient is your business? How much paper waste is generated in your HR department? If yours is like most other businesses, these are significant challenges. Our HR documents scanning service helps improve efficiency, increase organization, decrease waste, and achieve other mission-critical goals. From small businesses to Fortune 500 firms, we’ve worked with clients large and small to achieve vital improvements.

Anyone involved in business knows that paperwork can feel endless. The field known as human resources is particularly vulnerable to floods of paperwork because of the many different forms, applications, permissions and other items the work generates. Because most of the forms have to be retained during (and often...

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The Benefits of Insurance Document Scanning Services

Jun 21st 2018 | Posted By: Webmaster

INSURANCE DOCUMENT SCANNING SERVICES

Insurance firms of any size and variety are also often required to store an ever-increasing number of client files. The policies, applications and all supporting documents can add up quickly for just one client, and when that is multiplied by the hundreds of thousands, it can become incredibly costly. After all, where do you keep all of the paperwork? This is why an insurance document scanning service is an ideal resource.

Though the immediate benefits of an insurance document scanning service are obvious – i.e. the elimination of thousands upon thousands of pages of documentation, there is more to the story. After all, it is not just keeping digital photo copies of the documents on hand. It is also about the options for additional materials. For instance, an insurance file might need medical records, photos, x-rays and more. That means a premium...

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Scanning Large Documents without a Scanner

Jun 16th 2018 | Posted By: Webmaster

If you are faced with an array of large documents and you need them scanned and digitized, you may be scratching your head in confusion. You might need to learn how to scan large documents and then how to make them workable, digital files, as well. The good news is that you don’t have to know the answer to this question because there are firms that specialize in scanning large documents of any size, including large format materials of almost any kind.

Whether you are looking at an archive of valuable posters or old maps, historically relevant newspapers or even old ledgers and books that are far larger than anything in the current era, you won’t ever have to learn how to scan large documents or invest in the equipment. The better scanning services have the machines sized to safely scan the materials, without harming them in any way, and turning the images into...

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Tips for Better Methods of Scanning HR Records

Jun 13th 2018 | Posted By: Webmaster

Anyone who works in HR or human resources knows how much paperwork the job involves. Files for each employee can easily become packed with an endless range of written documents, reports, signed documents, and more. This is why scanning HR records service is a common method of keeping paperwork under control.

However, is scanning HR records really meant to be something the HR professionals do? Even if the work is given to office staff, it jeopardizes confidentiality and private matters. There is no guarantee that employees won’t talk, even if there are rules about it. That is why professional scanning is a much better answer.

When you work with experienced document scanning providers, you can be sure that confidentiality and compliance are a priority. However, so too are things like customized solutions, easier submissions processes, and more.

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