Top Tips When Seeking Historical Document Imaging Services

Jul 13th 2018 | Posted By: Webmaster

Historical documents are often fragile, of unusual size and typically in need of careful environmental controls. That makes them a poor resource for anyone who must do research or access such items for any length of time. It is also a main reason for the use of historical document imaging services. This is a process that allows the archive or owner of the document to obtain a high-resolution copy of the item, but also put the original, historical materials into ideal storage conditions.

How does historical document imaging work? When you are looking for a provider of such services, you will want to understand that not all services are alike. For one thing, a truly quality provider is never going to ask you to put those historical documents in the hands of shipping providers. Instead, they will offer to come to your location and pickup any number of materials.


Realistic Options for Digitizing Historical Photographs Services

Jul 11th 2018 | Posted By: Webmaster

As the owner of historical photographs, you might have a small and private collection with importance to only a limited number of people, such as family and extended family, and which includes framed portraits, old hand tinted images, and so on. On the other hand, you might have an enormous archive of relevant and important images, negatives, slides and other graphics and you might worry about the best ways of preserving them while still making them accessible. The good news is that digitizing historical photographs is a viable approach for both scenarios.

As it sounds, digitizing historical photographs service means scanning them, turning them into any number of digital formats (JPG, BMP, and so on) and then storing them on some preferred system. You might wish to use cloud storage to make the files readily accessible to all, but you may also find some sort of secure media more...


Digitizing Archival Materials Made Easy

Jul 4th 2018 | Posted By: Webmaster

Whether you are confronted with an enormous archive of materials or a relatively manageable assortment of items, the simple fact is that it can be quite challenging to begin tackling the digitizing of archival materials. After all, most archives are rarely limited to similarly sized paper documents alone. Instead, there are often ledgers, books, posters, photos, loose documents and more. Often, some items are oversized or fragile, or both, and this can make it seem like the archive will have to remain as is.

Fortunately, that is not the case and you can now safely, effectively and easily get even the oddest assortment of materials digitized. The key is to work with a premium provider of digitizing services, which means premium scanning and conversion of files into whatever formats work best.

As an example, if you are eager to begin digitizing...


Meet the Challenges of HR / Human Resource Document Scanning

Jun 28th 2018 | Posted By: Webmaster

Anyone involved in business knows that paperwork can feel endless. The field known as human resources is particularly vulnerable to floods of paperwork because of the many different forms, applications, permissions and other items the work generates. Because most of the forms have to be retained during (and often after) employees’ time with a firm, HR / human resource document scanning service may be of tremendous benefit.

Just consider, document scanning done “in house” would do nothing more than turn a document into a digital file. It would have to be named and then saved to an appropriate part of the company’s secure network. If information from it is needed, the file would have to be opened and somehow transcribed by the reader.

With HR document scanning service, that is brought to an end. This is because the best...


Key Resources for Paperless Office Systems

Jun 26th 2018 | Posted By: Webmaster

If you have already taken steps to get your documents archived using scanning services, you might want to take the next steps in completing your conversion to truly paperless office systems. How? While the best document scanning services will pick up your documents, sort them, scan them, name them and store them in a cloud-based system or another type of secure media, they can also offer cloud-based document management.

This would be the ideal, even key, resource for paperless office systems…if it is designed appropriately. What that means is simple, to be paperless means not only being able to search for, open and read a document, but also open and work with an array of files. In other words, it should be a file sharing service with the option to synchronize the files used across any number of devices or share files outside of the storage system.


When to Rely on Archival Preservation Digitization Service

Jun 22nd 2018 | Posted By: Webmaster

Fires, floods and humid environments can wreak havoc on paper archives, yet that is not the only reason to consider the use of Archival Preservation Digitization services. There are also the risks of allowing the public or even a limited number of people touch or handle archival documents and materials.

What this means is simple, if you have any sort of material that could be jeopardized by simple environmental exposure or handling, it is a good idea to take it out of circulation through the use of scanning.

Once Archival Preservation Digitization service is done, that item can then be placed in optimal conditions and preserved on a permanent basis. The copy can then be used by those who wish to study it, research it, or simply make a copy of their own. Even better is that with scanning, the files or materials can often be accessed by a much wider...


The Benefits of Insurance Document Scanning Services

Jun 21st 2018 | Posted By: Webmaster

Insurance firms of any size and variety are also often required to store an ever-increasing number of client files. The policies, applications and all supporting documents can add up quickly for just one client, and when that is multiplied by the hundreds of thousands, it can become incredibly costly. After all, where do you keep all of the paperwork? This is why an insurance document scanning service is an ideal resource.

Though the immediate benefits of an insurance document scanning service are obvious – i.e. the elimination of thousands upon thousands of pages of documentation, there is more to the story. After all, it is not just keeping digital photo copies of the documents on hand. It is also about the options for additional materials. For instance, an insurance file might need medical records, photos, x-rays and more. That means a premium service can also make high quality copies of those materials, and...


How to Scan Large Documents without a Scanner

Jun 16th 2018 | Posted By: Webmaster

If you are faced with an array of large documents and you need them scanned and digitized, you may be scratching your head in confusion. You might need to learn how to scan large documents and then how to make them workable, digital files, as well. The good news is that you don’t have to know the answer to this question because there are firms that specialize in scanning large documents of any size, including large format materials of almost any kind.

Whether you are looking at an archive of valuable posters or old maps, historically relevant newspapers or even old ledgers and books that are far larger than anything in the current era, you won’t ever have to learn how to scan large documents or invest in the equipment. The better scanning services have the machines sized to safely scan the materials, without harming them in any way, and turning the images into high...


Tips for Better Methods of Scanning HR Records

Jun 13th 2018 | Posted By: Webmaster

Anyone who works in HR or human resources knows how much paperwork the job involves. Files for each employee can easily become packed with an endless range of written documents, reports, signed documents, and more. This is why scanning HR records service is a common method of keeping paperwork under control.

However, is scanning HR records really meant to be something the HR professionals do? Even if the work is given to office staff, it jeopardizes confidentiality and private matters. There is no guarantee that employees won’t talk, even if there are rules about it. That is why professional scanning is a much better answer.

When you work with experienced document scanning providers, you can be sure that confidentiality and compliance are a priority. However, so too are things like customized solutions, easier submissions processes, and more.


Patient Health Record Scanning Services Is a Cost-Effective Measure

Jun 11th 2018 | Posted By: Webmaster

Whether you have a medical practice, dental practice, clinic of some kind or operate a mental health facility, you are likely to have lots and lots of patient data. Much of it may be retained in the form of paper documents while other aspects of it are held in computer systems and software. Though you may not find it necessary to access much of the data maintained in the paper format, you may be required to keep the records. This puts a strain on office space, can be a costly burden, and is a good reason to consider patient health record scanning services.

As the name implies, this is a service that will specialize in scanning documents relating to your individual patients. As you might already know, that means you will want to work exclusively with providers that are HIPAA compliant and that can guarantee confidentiality, security and clarity. After all, any handwritten records and...


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