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File Types - Document Scanning Tips And Tricks | eRecordsUSA

Jan 15th 2021 | Posted By: redblink

Are you looking for a company providing digital scanning services to help you become a paperless company?

If so, you must consider document scanning as the primary task to convert your data in digital format.

Most of us are unaware of the file systems and other technical formalities that need to be taken care during scanning.

Also, the companies are looking for eco-friendly ways by limiting the resources in creating scanned copy of the documents.

Let me ask you few question before you dig in this article to know more about digitizing document scanning services.

Are you looking for Fast –Track digital documentation? Have you set your goals to go for digital documentation on cloud? Are you aware of the benefits of Digital documentation? Are you maintaining a heavy inventory of files or treasure of books that needs to be converted in a digital format?

In this post, you will get know about the document scanning...

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Why You Should Consider Digitizing Your Records For Electronic Retention?

Oct 17th 2020 | Posted By: redblink

Electronic Records Management (ERM) ensures your organization has the records it needs when they are needed.Records management is primarily concerned with the evidence of an organization’s activities, and is usually applied according to the value of the records rather than their physical format.

History of Record Retention & Document Scanning

What a relief it must’ve been for office workers in Manz, Germany, in 1450 when Johannes Gutenberg finally built a commercially viable printing press. Until then, scribes who copied books and important documents checked their work by counting the number of letters on a page, which had to match exactly the number of letters on the page from which they were copying.

After the invention of Gutenberg’s press, the number of books, pamphlets, and written documents skyrocketed. It’s estimated that, prior to the invention of the press, all the books in the world could have easily fit inside a...

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How Much Does Microfilm Microfiche Digitization Cost?

Oct 7th 2020 | Posted By: redblink

Did you ever look up a news article in a 50-year-old newspaper to read what it said? Chances are you didn’t actually hold the paper in your hands. It would’ve have been far too fragile for that.

Instead, a librarian took you to a microfiche or microfilm reader, placed a card or roll of film into a reader, and showed you how to find the date, the section, and the article you were seeking.

This all happened because, 50 years ago, it was someone’s job to take photos of that newspaper and turn it into microfilm. The precarious nature of paper, which is so easily degraded and destroyed, necessitated that archivists find a better way of keeping permanent records.

The problem has become that microfilm isn’t eternal either. Microfilm is reported to have a life expectancy of 500 years. For it to achieve that noble length of useful life, it must be kept in a relatively pristine state, with no internal contaminants.

It also has to be...

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Large Scale Document Scanning - Digitize All Paper Records

May 28th 2020 | Posted By: eRecordsUSA

Large Scale Document Scanning to Protect Vital Information from Loss

Protect hardcopy paper documents from degradation, destruction, and loss with our large-format document scanning service. Learn more about how eRecordsUSA can protect your documents.

Businesses and organizations thrive on data but safeguarding that information can be challenging. This is particularly true if you’re still storing information in hardcopy format. Our large scale document scanning service offers the protection and peace of mind you need.

Our Experience and Capabilities

 

Our team has decades of experience handling large scale document scanning and digitization. We can handle any type of documents you might have, from standard 8 x 11 papers to large format documents to historical information and more. Also See – Large Format Scanning services

Our Technology

At eRecordsUSA, we employ only the most advanced scanners for document scanning. Our facility is...

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Tips for Better Methods of Scanning HR Records

Jun 13th 2018 | Posted By: Webmaster

Anyone who works in HR or human resources knows how much paperwork the job involves. Files for each employee can easily become packed with an endless range of written documents, reports, signed documents, and more. This is why scanning HR records service is a common method of keeping paperwork under control.

However, is scanning HR records really meant to be something the HR professionals do? Even if the work is given to office staff, it jeopardizes confidentiality and private matters. There is no guarantee that employees won’t talk, even if there are rules about it. That is why professional scanning is a much better answer.

When you work with experienced document scanning providers, you can be sure that confidentiality and compliance are a priority. However, so too are things like customized solutions, easier submissions processes, and more.

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Making the Switch to Archives Digitization Services

Jan 26th 2016 | Posted By: Webmaster

When we hear about “archives” we often think of books, magazines, and newspapers. It can entail more than that though, it may be artifacts, collections, and pieces in museums that are being archived. No matter how you cut it archives involve collecting data and then organizing it and there’s no simpler way to do this than by digitizing archives. Libraries, museums, government agencies, universities, research societies, and historical societies are now seeking archives digitization services to convert all their valuable information into digital format.

For paper documents, books, and letters it’s relatively easy to convert them. They need to be scanned and then there is a digital file of them. If you’re trying to archive actual items, the best method is to take photos and then scan the photos to become a digital file.Thanks to OCR technology once you digitize the archives you’ll be able to view the information, read it, and even do a...

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Top Questions to Ask in Archival Preservation Scanning Services

Jan 19th 2016 | Posted By: Webmaster

There are many reasons that may have prompted you to decide archival preservation scanning services is right for you. Maybe it was a quick and easy decision process, then again maybe you had to mull it over for a while before coming to your conclusion. Whatever the decision process involved that led you to this conclusion, once you’re ready to proceed there are some questions you may want to ask the Archival Preservation Scanning Service provider before you proceed.

>> First off you’ll want to ask questions about how they scan the archival documents. If the items you are having scanned are old, fragile, or discolored you want to be sure the provider doing the scanning uses equipment that is gentle and won’t cause further damage.

>> Ask about what resolution quality you will be receiving. Is it high resolution scanning or low resolution? Low resolution may result in text that is too dark to read, pages that look dark in general, and there will be a...

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Large Format Scanning Services to Digitize Larger Documents

Oct 11th 2015 | Posted By: Webmaster

Those looking for large format scanning services might be puzzled as to what is the best option out there. These services are able to copy, print, and scan wide format documents in both black and white and color. Graphic artists and photographers are some of the professionals who most often use these services to develop large versions of their artwork.

Large documents and prints are normally scanned using what is called a plotter, which is basically a huge printer that can handle that type of work. Also, architects and engineers often use large format scanning services on a regular basis to develop maps, architectural drawings, and posters, to mention a few. These types of technical firms focused in construction and engineering, need enlarged plans, renderings, and CAD drawings to be able to see every detail of a project.

Mapping businesses that use Geographical Information Systems (GIS) and aerial photos also use these large prints, as well as, reprographics...

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The Benefits of Transforming Large Format Drawings to Digital Images

Sep 17th 2015 | Posted By: Webmaster

Digital technology has radically changed the world in which we live. From the Internet to the proliferation of the smartphone, it’s changed how we communicate, shop, learn about local businesses and more. It’s also had an effect on the world of art and design. Digital art and illustration programs give designers, artists, architects and other professionals the means to create in a digital medium. But what about existing drawings, sketches and the like done in physical format? Actually, you can transform large format drawings to digital images with the right technology.

What Are Large-Format Drawings?

While sketch and design books are often compact enough to carry with you, there are times when a larger format is needed. From an artist’s canvas to a car designer’s whiteboard, large-format drawings can be found everywhere. The problem here is that these are hardcopy formats – they’re physical, and they’re very...

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Digital Storage & Scanning Legal Documents is the Latest Trend for Law Firms

Aug 29th 2013 | Posted By: eRecordsUsa

Law firms in the US are moving to paperless offices as digitization has more perceivable benefits. These firms are appreciating the value of legal scanning such as quick and improved access to information, reduced storage space in comparison to hard copies and a sure fire disaster recovery method.

Uses of Scanning Legal Documents

Resource Management: Legal documents scanning services ensures that files can be shared both internally and externally with clients, in real time. Because of its ability to be stored and emailed electronically, cost and time is cut down considerably as otherwise document sharing would require physical visits to be undertaken. Couriering or mailing documents is equally cumbersome, time consuming and expensive.

Disaster Recovery: Legal scanning ensures continuity of operations even if disaster like a fire strikes. Scanned documents can be backup copies of vital records and there is the assurance that this information is always available....

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