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Category: Document Scanning

Now is the Right Time for a Digital Documents Archiving Services

Mar 15th 2018 | Posted By: Webmaster

Servers may be coming down in terms of their price and also becoming much easier for the layperson to manage, but why would you want to struggle with the difficulties of a server when you can use the cloud? This is particularly true of enormous amounts of data storage. If you are someone who has reams of data in the form of digital documents, and those documents are archival in nature, a digital document archiving service is a much more realistic answer.

Why? The very best digital documents archiving service does more than store and help you manage the materials. For one thing, they often create those digital files in the first place. At eRecordsUSA, clients can access a comprehensive menu of document and book scanning services, as well as photo scanning, and then use their premium online storage as the ultimate tool for managing and providing access to the collections.

Whether it is...

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Know the options of Digital Documents Preservation Services

Feb 27th 2018 | Posted By: Webmaster

Whether you are an individual or someone who is part of a large organization or firm, chances are you have documents – paper documents – in abundance. Some of them you are required to keep (think tax forms or official client records) and some are of such historical, monetary or sentimental value that you know you will never part with them. Did you know that there are options for a digital documents preservation service that can eliminate the paper while helping you easily access the data?

At eRecordsUSA, you can rely on their many document, book and photo scanning and imaging services. They can take your documents and turn them into digital files, and they can do so in a destructive or non-destructive way. What that means is simple. If you are eager to use a digital documents preservation service to cut down on the paperwork in your office or home, you can have them pick...

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5 Reasons to Choose High Resolution Document Scanning Services

Feb 14th 2018 | Posted By: Webmaster

Documents and paperwork are slowly being replaced with electronic files. Sadly, during these years of transition, most individuals and offices still find themselves in possession of reams of printed materials. This paperwork is often mandatory or essential, and it can become difficult to deal with the sheer volume of it all. There are just as many who don’t have the volume but whom would still like to go as paperless as possible, yet worry that elimination of documents is unwise. For all of these issues, high resolution document scanning service is a fantastic solution.

This can be done on small or large volumes of paperwork, and the result is that you no longer have to wade through large numbers of paper files to obtain the data you require. Instead, high-resolution document scanning through services like eRecordsUSA gives you searchable collections of electronic documents...

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Streamline Operations with a Mortgage Document Digitizing Services

Feb 2nd 2018 | Posted By: Webmaster

A paperless workflow can seem like a dream to anyone in the mortgage or real estate business. After all, a single set of mortgage documents can comprise nearly an entire ream of paper, and it can greatly slow the time to cash and closing. Fortunately, eRecordsUSA offers bulk services, including a mortgage document digitizing service that can segment and prepare documents for optimal efficiency at the closing end.

After all, you always need to be certain that specific segments are within the loan file. Crucial pieces like the deed, title survey and note are only some of these pieces, and yet everything should also be properly indexed and searchable. The mortgage document digitizing service options through eRecordsUSA include traditional scanning of contracts, making it easier than ever to access and electronically share all mortgage and mortgage-related documents. Yet, there is also...

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3 Good Reasons for Large Volume Document Conversion Services

Jan 23rd 2018 | Posted By: Webmaster

How much of your home or office space is taken up by files and document storage? If you are thinking “just a few file cabinets”, you probably also have a random collection of cardboard file boxes stashed out of the way in a closet or storage room. If so, you are wasting a lot of space, and if you have more than what we’ve already described, you absolutely must consider large volume document conversion service from eRecordsUSA.

Done using the very latest technologies, they are also provided on an incredibly customized and full-service basis. Let’s consider three main reasons to turn to their large volume document conversion today:

>> Eliminate the clutter and waste of space created by documents, books, images and other materials you do not need to retain physically. Just consider the number of forms or documents that you can legally destroy if you have digital copies. Also,consider the safety and longevity of...

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Can You Trust a Historical Documents Digitizing / Digitization Services?

Dec 9th 2017 | Posted By: Webmaster

Imagine your most treasured historical documents. Now, imagine them in the hands of a stranger whose job it is to record and document that item using a high tech scanner and other devices. It probably makes you worried. Whether that document is a handwritten collection of family letters or a document of major historical significance to a company, government or other group, you don’t want anything to happen to it. The good news is that use of a professional quality historical documents digitizing / digitization service actually guarantees that document’s long-term safety and stability.

Scanning has come a very long way over the years, and today it is possible to provide entirely non-destructive scans of even the most fragile materials. Packing and shipping them may be more challenging than actually digitizing the content, and at eRecordsUSA, you can have them actually...

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Understanding the Benefits of a Historical Document Preservation Service

Nov 16th 2017 | Posted By: Webmaster

Historical documents do not have to date to the 1700s and earlier, nor do they have to be of national or global significance. They can relate strictly to your company or organization, your town or small government agency, or even your family. In all of these cases, the historical documents are of tremendous value, and this is a good reason for everyone to have access to a quality historical document preservation services.

After all, such a service can:

>> Retrieve documents of any size or type from you and make non-destructive scans

>> Those scans can be formatted in as many file types as necessary, and even use OCR to make them fully readable and searchable

>> The historical documents can then be placed in the most appropriate archival materials for long-term storage; never needing to be handled or compromised again

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Large Format Fragile Document Scanning is Valuable to All

Oct 30th 2017 | Posted By: Webmaster

Chances are you have at least one large format, somewhat fragile document in your possession. It could be that famous poster or sign that you purchased or acquired in the past. It could be some antique newspapers or periodicals. The large format, fragile document could be of historical value such as a map, set of blueprints or legal document. In fact, archivists often have entire collections of such items, and in all instances, large format fragile document scanning is a fantastic solution to handling them.

No matter the value of a larger and fragile document (whether monetary, historical or sentimental), handling it can lead to its destruction. Folding and unfolding the items, rolling them and keeping them in less than ideal conditions, or simply archiving them without climate controls can lead to losses. The option to use large format fragile document scanning is to eliminating...

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Reasons to Consider Legacy Documents Scanning Service

Oct 26th 2017 | Posted By: Webmaster

Investing in archival boxes and envelopes has long been the best way to preserve legacy documents. Historians, archivists and genealogists alike have all come to recognize the tremendous value of archival quality materials, and yet they are not always a guarantee that an item survives the passing of time. From humidity and acidity to unseen insects or mold, a legacy document can perish even as it rests in an archive. This is why legacy documents scanning service is such a valuable option.

To clarify, legacy documents are often one of kind items that are associated with a specific organization or family. For example, in the middle Ages, account books of an estate or property provide amazing insight into everyday life and times. Yet, the same applies to that old ration book or journal belonging to one of your ancestors. Both sets of documents are vulnerable to the passage of time, though, and you can ensure you always have access to their information through legacy...

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Methods of Document Storage

Aug 30th 2017 | Posted By: Webmaster

Whether you run a business with hundreds of files of client information, or you have sensitive personal documents like a will or insurance paperwork in your home, document storage is vital. There are two main methods used by document storage services, depending on what format your documents are in currently. When you want to be sure that your information will never be lost or destroyed, storing it correctly is the first step to achieving that goal.

If your documents are in paper format, you have an even more important need for document storage services. Natural disasters like fire and flood, paper-eating pests like mice and insects, and even thieves can threaten your physical documents. A document storage service for these types of documents includes a special facility that keeps documents in lockable, fireproof safes. A bank using safety deposit boxes is one example, but there are also...

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