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Scanning Documents into PDF – Common Misconceptions

Jan 5th 2016 | Posted By: Webmaster

There are a number of common misconceptions circling the topic of scanning documents into PDF file format. While it sounds like a simple enough undertaking the fact is that there are a lot of questions, false information, and miscommunication taking place out there. The best place to go for answers is a professional document scanning services provider.

Some may feel that the process is involved, confusing, and just too much of a chore to take on. This couldn’t be further from the truth. “The process is simple,” states eRecordsUSA, a document and book scanning service provider.”You gather your documents together, and box them up,” says the company. That’s literally all you have to worry about. In fact, some companies such as eRecordsUSA will even come and pick up your documents so you can cross that off your list as well.

Another misconception is that you don’t get a choice about what file format your documents are scanned...

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What to Look for in a Document Scanning Service

Mar 21st 2015 | Posted By: Webmaster

When looking for document scanning services, you want to find reliable companies that will ensure your documents are safe and the job will be done efficiently. Scanning documents has become commonplace across all industries.

Having the media and documents in digital format helps businesses streamline the communication across all departments so that companies can save time, stay organized, and become more efficient. Modern commerce depends on the digitizing of documents and having those documents readily available whenever needed.

Some companies might be slower in turning to digital formatting because they are used to doing things a different way and sometimes it’s hard to implement a new method. However, bringing documents to digital format can guarantee time efficiency and avoid losing documents. Moving in that direction will eventually become inevitable.

Some company policies might also prevent the digitalizing of documents. However, all industries,...

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Scanning Documents

Oct 20th 2013 | Posted By: eRecordsUsa

Your business can go through a mountain of paperwork each day. If you have employees, customers or vendors, your company will need to file tax documents as well as other contracts and vendor paperwork. What can your business do to cut down on the paperwork or at least help organize all the files to keep them from getting lost?

Scanning Documents Reduces Clutter And Wasted Space On Your Desk Instead of keeping files and folders on your physical desktop, why not keep them on a digital desktop? A scanned document can be kept on your computer where it can be secured, replicated and kept organized for easy retrieval. When you scan documents onto a computer, it also reduces the need for heavy storage or filing cabinets in your office.

What Happens If You Need A Document? Scanning documents into a computer or onto a tablet makes it easy to get that document whenever you need it. If you are ever audited or an employee demands to see their...

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Document Scanning Offers Cost & Efficiency Benefits to Businesses Worldwide

Oct 4th 2013 | Posted By: eRecordsUsa

IDC in its whitepaper ‘Scanning brings cost and efficiency benefits to a wide range of common, everyday business processes’ says that it has seen many US companies gain benefits through the use of document scanning services as a means to bring cost efficiency and productivity to their respective business processes.

The fact is, scanning facilitates the movement of cumbersome paper based business processes to efficient electronic processes.  According to this whitepaper, the key benefits experienced by companies which have transitioned their paper processes to electronic processes include:

Accessibility: Companies state that pulling out documents is faster and more efficient when they are stored in electronic format.  Paper files have a tendency to get lost, misplaced or sometimes destroyed.

Cost benefits – Companies are looking at various ways to reduce costs and document scanning provides them with cost benefits in terms of freeing up their manpower to...

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Why We Need Document Scanning Services?

Jul 10th 2012 | Posted By: eRecordsUsa

Why Document Scanning?

At eRecordsUSA Professional document scanning is performed by using top notch equipment to convert documents into accessible electronic formats. It offers companies a way to digitize their filing system, which in return increases productivity in the workplace.

Types of Documents Scanned A professional document scanning provider such as eRecordsUsa is able to scan any document, from legal documents, photos or books to large maps, plans, or drawings. Whether your document is in black and white, color, or gray-scale, it is possible to scan it and convert it to a desired format with minor or no loss in quality. If you are looking to scan your bank statements, tax records, student records, laboratory notes, photos, plans, test reports, or insurance forms, our specialized scanning bureau can perform all types of document scanning and convert your files to easy-to-read formats placed on CDs and DVDs.

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Large Format Document Scanning Services

Jun 9th 2012 | Posted By: eRecordsUsa

eRecordsUSA gives amazing large format document scanning, change of your maps, drawings, diagrams, plan sets , etc. to digital format. Our Extensive large format document scanning services and imaging services will have your physical printed version expansive arrangement reports changed over into an electronic organization of your decision rapidly and helpfully, immensely enhancing data openness and upgrading your fiasco recuperation arrangement.

eRecordsUSA has the accompanying large format document scanning abilities:

We can scan large format paper documents of any type We can scan documents OF ANY LENGTH We can scan all document sizes including A, B, C, D, E, J and larger We can scan large-format images with high DPI if requested

eRecordsUSA can scan a variety of Large Format Document Types, a few of them are listed here below

As-Builts, Guide Books, Form Maps, Bundle Maps, Utility Maps, Floor...

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Go paperless & Eliminate Wasted floor space with our Document Scanning Services

May 16th 2012 | Posted By: eRecordsUsa

Scanning of Documents has become a necessity due to its various advantages in today’s time. Document scanning service and digitization is meant for improving staffs efficiency, thereby providing cost efficiency and results in better customer services. Documents in hard copy format are very difficult to handle, because the cost of storage, archive and retrieval costs are too high.

Document Scanning Services

We specialize in scanning of large volume of documents by using high quality, high speed scanners, and have qualified and experienced staff for the preparation and scanning of documents and reducing the total cost of digitization to our clients.

Main Advantages of Document Scanning Services

Cost saving in storage space : A room full of documents can be scanned and will fit in a few...

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California Document Scanning Serving, San Jose, San Francisco, Oakland

Apr 18th 2012 | Posted By: eRecordsUsa

eRecordsUsa offers a Secure and Economical is a California Document Scanning Service in San Francisco,  San Jose, Oakland and the rest of San Fransisco Bay Area.

Other Cities Serviced by eRecordsUsa

The costs associated with paper-intensive business processes include not only paper expenses, but also the storage costs of office space shelving, off-site storage space, shipping costs and the labor to keep documents filed and retrieval appropriately. eRecordsUsa document scanning services in increasing efficiency and reducing costs.

eRecordsUsa offers one of the most competitive pricing for scanning documents, books, photos, blueprints and everything else. We SCAN ONLY, and we use a variety of high speed scanners and latest technology to provide quality scans, fast turn around time and aggressive pricing. The following estimated pricing are just a representation of our scanning prices. These may vary based on every unique scanning project. Call ...

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Filling Cabinets - Estimating Number of Pages

Apr 18th 2012 | Posted By: eRecordsUsa

Filling Cabinets – Estimating Number of Pages – Document Scanning Service

” Estimating how many documents you have is the first step in starting to convert your paper documents”

Estimating the volume of the documents, that you have is no easy task. But it is the first step towards converting your paper documents into electronic scanned images. Although there is no perfect way to determine the exact number of documents or pages in the filling cabinets, and the number of pages does wary, depending upon how they are organized. And also with paper documents coming in all sorts of forms, sizes, and shapes, it can be difficult to know, how much paper is in each cabinet or each filling station.

Below is a way to help you estimate the volume of pages in your office. These numbers will provide you a fairly accurate estimate of  total volume of pages you have to for digitizing.

Filing cabinets have been...

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