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Category: Document Scanning

Increase Workplace Productivity with Large Format Document Digitization Service

May 22nd 2017 | Posted By: Webmaster

Everyone wants to increase workplace productivity. The more efficiently employees work, the more profitable the company is as a whole. That translates to better positions for everyone, and it’s hard to come up with anything more important to all sorts of businesses than productive workplace habits. If your company relies on large documents such as blueprints, schematics, or others, there’s one very simple thing you can do to boost workplace productivity is large format document digitization services.

Large format document digitization service takes all of your large materials and turns them into digital documents that can be easily uploaded to Cloud storage, shared with clients or partners, edited, tagged, searched, and more. There are many reasons why this will help improve productivity. Workers who need to be onsite, away from the office, may have experienced the frustrating...

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How to Choose a Bulk Document Scanning Services

Apr 19th 2017 | Posted By: Webmaster

Are you in the market for a bulk document scanning service? Do you need numerous pages scanned and converted into digital text? If so, keep reading as we discuss how to decide on a company to do this for you.

Consider Quality

The first thing to think about before hiring a company to handle your scanning needs is the type of quality you demand.

Of course, you want the highest quality possible, but this is also going to come with a higher price.

In this way, you also need to think about your budget before jumping into a project. If you absolutely need high-resolution text, then pay for it. Otherwise, go with a service that will offer you some more affordable options.

Before You Have Bulk Work Done

After...

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Cutting Costs in Historic Document Scanning Services Isn’t Worth It, and Here’s Why

Dec 30th 2016 | Posted By: Webmaster

When it comes to historic document scanning services, it can be true that some facilities find the price just out of their budget. This is a delicate procedure that requires specialized equipment and lots of care, in order to ensure that the historic documents are not damaged during the scanning process. However, cutting costs by going without an Historic Document Scanning Service can be more expensive in the long run. If you don’t agree, consider the following costs:

If you are storing historic documents for a large library or academic institution, you’ll need to decide where records will be stored. This usually involves costs such as building leasing, climate control, transporting the documents to the location, paying for shelving or other storage solutions, and more. If the historic documents are of particular value, you may also have to pay for security solutions. Later, you’ll need to decide how you plan to control your inventory, which is likely...

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Oversized Document Scanning Services in San Francisco Bay Area, California

Nov 28th 2016 | Posted By: Webmaster

Digging into family genealogy is a past time that many people enjoy. Looking through old photo albums, gathering copies of death or marriage certificates, or finding records of immigrating ancestors in historical archives can produce a real feeling of connection to the past and to your family. However, one big problem presents itself when you get a reputation as the family genealogist: where and how do you store all those documents and photographs? Historic documents are often larger than standard paper today, delicate from years of handling, or already faded and damaged. This is where our oversized document scanning services come in.

At eRecordsUSA, we can help you preserve your family history no matter what type of documents you may have. Old blueprints from your great-grandparents’ first home, oversized birth certificates or college diplomas from great-aunts and uncles, historic records of every kind of milestone can be easily turned into a...

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Electronic Document Management Services vs. Software

May 5th 2016 | Posted By: Webmaster

If your office relies on paper records for your client information, inventory, tax paperwork, or any other important internal information, you could be setting yourself up for disaster. Paper records may be protected from pests, fire, and flood in a safe, but it’s impossible to assure that physical copies will withstand the test of time and the ravages of nature.

Many businesses are turning to electronic document management services to help them back up their records to a place where they can never be destroyed or lost. Additionally, as businesses move more towards paperless systems, with everything from recording medical information to accepting payments being done entirely through computer systems, an electronic document management service is essential for keeping all your information organized, filed, stored, and managed properly.

There are many types of electronic document management software that can be used to manage a paperless system. However, that requires...

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Why and How to Choose a Document Management Services

May 5th 2016 | Posted By: Webmaster

Document management services can help your busy, growing business contain the never-ending flow of information from every direction. When you can focus on providing your customers with a great product or service, your business has much better chances of succeeding. Dealing with all of the paperwork and electronic documents can be handled by a document management service provider.

Choosing the right document management service is vital for ensuring that the technical side of your business stays clearly organized and carefully managed. The main things that you should look for in a provider include the typical characteristics, such as experience in the industry, reliability, good reviews from other clients, and affordable pricing, that you would look for in any other service.

For a document management service, though, you should also consider how close they are to your office. They’ll need to be able to visit the premises to pick up documents if you deal in...

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Should You Attempt Scanning Documents into Word?

Jan 29th 2016 | Posted By: Webmaster

Scanning documents into Word is something individuals can do on their own with the right equipment, but if you plan on scanning large quantities it’s time to look at a professional document scanning service. Obviously the scanning process is simple enough. If you’ve got a scanner at home you know you can take care of it in just a couple of quick steps. But chances are your scanner is not the highest resolution, and there’s a good chance you don’t have the latest OCR technology. This stands for optical character recognition which is able to recognize the text in a document and read it. Why is this important? It’s important because in your digital file of the document you’ll then be able to search by text.

There are all kinds of different file formats that you can scan documents into word happens to be a very popular choice. You can literally take files, boxes, and even filing cabinets full of documents and have them scanned into a Word document. This is...

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Protecting Fragile and Non-Fragile Documents and Bound Materials

Jan 14th 2016 | Posted By: Webmaster

Businesses and individuals can be in possession of bound materials that are fragile and protecting them may be a top priority. Even if they are non-fragile loose leaf items, you still may be looking for a way to protect them so that they don’t get to the fragile state. The worst thing you can do with these fragile items is to handle them; even if you’re only handling them once in a while you are still causing damage in the long run. Loose leaf items such as photos and letters, bound materials, and documents can all fall under the category of fragile, so what’s the best way to protect them?

Digitizing these materials is the very best solution all around, no matter if you’re talking about photograph digitizing, digitizing bound materials, or loose leaf items. Once you have that digital copy you know that these items will no longer run the risk of being damaged.

This doesn’t mean you should resort to your at-home scanner. These scanners are nowhere near...

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Digitizing the Rare and Fragile Services

Jan 8th 2016 | Posted By: Webmaster

As you go through life you begin to collect documents, photos, books, and letters that have special meaning to you. These items can be quite rare and fragile making it all the more important to find a practical way to protect and store them. Preserving and protecting these items shouldn’t be a stressful undertaking for you, and you should have peace of mind that you’ve gone about it in the right way. Digitizing the rare and fragile items is an excellent route for people to take, whether it be personal items, items in a library, research center, school, or any other place.

There is no need to dispose of the items once you scan them, you can still keep them around, but now you have a back-up when it comes to a copy of them. This digital copy won’t rip, break, get lost, get stolen, or damaged. It’s also available to more than one person to view, read, and enjoy.

You may be wondering how you digitize rare items like a statue, a painting, and other large...

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The Pros of Scientific Documents Scanning & Bio Engineering Documents Scanning

Jan 7th 2016 | Posted By: Webmaster

Do you work in the fields of science or bio engineering? If so then you are dealing with massive amounts of research, information, notes, and results. Keeping this information protected, safe, and easy to access makes you all the more successful. Without this organization and security you just aren’t able to do your job right. This is where scientific documents scanning services and bio engineering documents scanning services comes into play. It’s an area that is experiencing growth and interest from the scientific community, and for good reasons.

Let’s take a look at engineering documents and bio engineering documents in particular. These are the kinds of documents that contain a lot of detail, the documents themselves are usually large, and they can end up taking up a lot of space in your office. Electronic scanning on a wide-format high resolution scanner provides people with a digital file in DVD/CD format instead. Literally you can shred the paper...

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