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Category: Document Scanning

Know About Paperless Process Consulting Service

Jul 19th 2018 | Posted By: Webmaster

If you are in any sort of business that uses archived materials, or which needs data capture from handwritten documents, you might know that it is getting tougher and tougher to find properly qualified services.

For instance, though manual data entry is on the decline, but there is still the need for human handwriting to be read by software or manually transcribed by the human hand. Business documents, medical records and other items have forms and fields that need to be converted. That means that paperless process consulting may be of interest to you.

In essence, paperless process consulting is a service that looks at the documentation your business needs, and then offers solutions that allow you to actually go paperless, even when those issues of handwritten data and data capture are part of the equation.

As...

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Digitizing Archival Materials Made Easy

Jul 4th 2018 | Posted By: Webmaster

Whether you are confronted with an enormous archive of materials or a relatively manageable assortment of items, the simple fact is that it can be quite challenging to begin tackling the digitizing of archival materials. After all, most archives are rarely limited to similarly sized paper documents alone. Instead, there are often ledgers, books, posters, photos, loose documents and more. Often, some items are oversized or fragile, or both, and this can make it seem like the archive will have to remain as is.

Fortunately, that is not the case and you can now safely, effectively and easily get even the oddest assortment of materials digitized. The key is to work with a premium provider of digitizing services, which means premium scanning and conversion of files into whatever formats work best.

As an example, if you are eager to begin digitizing...

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Meet the Challenges of HR / Human Resource Document Scanning

Jun 28th 2018 | Posted By: Webmaster

Anyone involved in business knows that paperwork can feel endless. The field known as human resources is particularly vulnerable to floods of paperwork because of the many different forms, applications, permissions and other items the work generates. Because most of the forms have to be retained during (and often after) employees’ time with a firm, HR / human resource document scanning service may be of tremendous benefit.

Just consider, document scanning done “in house” would do nothing more than turn a document into a digital file. It would have to be named and then saved to an appropriate part of the company’s secure network. If information from it is needed, the file would have to be opened and somehow transcribed by the reader.

With HR document scanning service, that is brought to an end. This is because the best...

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Key Resources for Paperless Office Systems

Jun 26th 2018 | Posted By: Webmaster

If you have already taken steps to get your documents archived using scanning services, you might want to take the next steps in completing your conversion to truly paperless office systems. How? While the best document scanning services will pick up your documents, sort them, scan them, name them and store them in a cloud-based system or another type of secure media, they can also offer cloud-based document management.

This would be the ideal, even key, resource for paperless office systems…if it is designed appropriately. What that means is simple, to be paperless means not only being able to search for, open and read a document, but also open and work with an array of files. In other words, it should be a file sharing service with the option to synchronize the files used across any number of devices or share files outside of the storage system.

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When to Rely on Archival Preservation Digitization Service

Jun 22nd 2018 | Posted By: Webmaster

Fires, floods and humid environments can wreak havoc on paper archives, yet that is not the only reason to consider the use of Archival Preservation Digitization services. There are also the risks of allowing the public or even a limited number of people touch or handle archival documents and materials.

What this means is simple, if you have any sort of material that could be jeopardized by simple environmental exposure or handling, it is a good idea to take it out of circulation through the use of scanning.

Once Archival Preservation Digitization service is done, that item can then be placed in optimal conditions and preserved on a permanent basis. The copy can then be used by those who wish to study it, research it, or simply make a copy of their own. Even better is that with scanning, the files or materials can often be accessed by a much wider...

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The Benefits of Insurance Document Scanning Services

Jun 21st 2018 | Posted By: Webmaster

Insurance firms of any size and variety are also often required to store an ever-increasing number of client files. The policies, applications and all supporting documents can add up quickly for just one client, and when that is multiplied by the hundreds of thousands, it can become incredibly costly. After all, where do you keep all of the paperwork? This is why an insurance document scanning service is an ideal resource.

Though the immediate benefits of an insurance document scanning service are obvious – i.e. the elimination of thousands upon thousands of pages of documentation, there is more to the story. After all, it is not just keeping digital photo copies of the documents on hand. It is also about the options for additional materials. For instance, an insurance file might need medical records, photos, x-rays and more. That means a premium service can also make high quality copies of those materials, and...

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How Graphic Arts Scanning Service Can Benefit You

Jun 5th 2018 | Posted By: Webmaster

It does not matter if you are the archivist of a large collection of drawings and artwork belonging to one or many creators, or you are a modern professional doing custom projects for an array of clients, the option for graphic arts scanning service is a great opportunity.

This is for a few good reasons. The first is that professional graphic arts scanning service providers have equipment superior to anything available to the general public. Capable of the highest resolutions, the largest array of document sizes and types, and all without damaging originals, it makes sense to have professional scanning of most graphics.

Another good reason to turn to expert scanning services is that they can create online or cloud-based storage of the files made or return the files to you in some sort of encrypted media. This brings a lot of advantages. For...

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How to Handle Archiving Paper Documents Services

May 24th 2018 | Posted By: Webmaster

Whether you are an archivist, manage a museum, or work in an office in which you find yourself in need of archiving paper documents, the prospects are often overwhelming. How will you organize all of these hard copies, and how will you ensure that someone who needs any of the documents can quickly find them? Even more worrisome is just where are you going to store all of the documents? And if you need climate controls, how are you going to handle all of that, too?

The good news is that archiving paper documents service is easier than ever. There are now premium services offering high resolution and high-speed scanning of paper documents of any kind. Whether you have old maps, posters, files, letters, photos or anything else that might belong in an archive, they can be digitized and made easily accessible and manageable.

The key, though, is to work...

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The Benefits of Accounting Document Scanning Services

May 21st 2018 | Posted By: Webmaster

What is the simplest way to track most financial records? Electronically, of course, and yet many accountants do not handle everything in this way. For instance, receipts, invoices, tax related materials and all of the other paperwork that clients use and need is not always kept in an optimal format. Over the long term, this can cost an accountant as it demands more storage space and paper management. It is why accounting document scanning service is growing in popularity.

While the most obvious benefit is that it reduces the need for storage, there is much more to it. For one thing, compliance is easier than ever. Rather than struggling with file folders and boxes packed with papers, sending them off for scanning and digital storage keeps you in complete compliance, and yet free of the paper clutter.

It is also far easier for anyone in accounting...

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Benefits of Premium Large Format Historical Document Scanning Services

May 19th 2018 | Posted By: Webmaster

Whether you are a museum, private individual or any other organization in possession of historical documents, it is highly unlikely you will ever get rid of those precious documents. However, you don’t want them to be continually or even infrequently handled. Nor do you want the historical documents to be exposed to any sort of environmental risks. Things become even more challenging, though, if you have oversized and larger format documents, and it is why premium large format historical document scanning service is the ideal solution.

As an example, you can find providers of large format historical document scanning that can handle everything from delicate old maps and building plans to oversized and rare volumes. Whether those contain church records, local but historic land records or represent any sort of bound and oversized books and ledgers, the use of a trustworthy...

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