What Is Archival Book Scanning For Collection Archives?
Archival Book Scanning in San Francisco Bay Area, California.
Archival Book Scanning Services for Collection Archives
Archival book scanning services are an extremely specialized field, requiring extensive experience in handling such delicate fragile and historically priceless original books. Such books come in a variety of shapes, conditions, and bindings. Each archival book collection is unique and such requiring careful review before any digitization project is initiated. We are proud to confirm, that we have successfully completed Archival book scanning projects as old as the 1700’s.
Although highly specialized, most of the times, Archival Book Scanning still is an essential service, to ensure such legacy materials are preserved for all times to come, and specially protected from natural deterioration and/ or any natural, or man-made calamities.
With the fires, hurricanes, tornados, and earthquakes becoming daily events, it is imperative such important historically significant artifacts are digitally preserved. Once books are archived digitally they live forever and become easily accessible for all times to come.
With over a decade of experience, eRecordsUSA specializes in scanning books of all types, sizes, and ages. We have the capacity to scan hundreds, sometimes thousands of pages per day, ensuring you will receive your digitized versions of books scanned at Archival Quality, scan resolution and file formats meeting with your needs.
Based on the eventual purpose & customer requirements, we typically output scanned books to PDF files or TIFF, JPEG image files. We can also fully provide searchable PDF files using top-of-the-line OCR, optical recognition software.
A 100% audit of all the scanned pages to ensure no missing pages, page cropping, de-skewing and capture of all content, comes standard with all our deliverables.
We also provide many additional services, if and when requested such as full audited extraction of content into editable word files, with human verification line by line into editable text file formats, bookmarking, indexing, data entry, table extractions, photo cropping, etc.
We work with many printers, publishers, librarians, archivists, genealogists, and content writers to assist them with our archival book scanning services.
DIFFERENT APPROACHES TO BOOK DIGITIZATION SERVICE
eRecordsUSA utilizes a variety of different scanners and scanning techniques to get the best results, based on the nature of the book content, page size, book weight, condition of the pages & binding, paper-type, type of the binding, margins at the spine, content layout, one side or both sided content, and many more similar trivial things.
Did you know, very high glossy content or pages with golden or silver embossing, special inks, bleed through pages need special handling? All of the above and many similar small specifics are considered when deciding the type of equipment to be used, to digitize. Some of the commonly used book scanners are overhead planetary, flat-bed, book edge, v-cradle or even sheet-fed.
Bound books are kept intact, scanned in a Non-Destructive way, and are returned in the same condition as received, using extreme care while handling the books. Special handling procedures are followed, when handling archival book scanning projects. Request us a list of these, when you connect with us.
Detailed observations are made about the conditions and concerns noted in the original books, such as missing or torn pages, loose pages found, total page count, any other exceptions, etc.
Most of the time, all the pages of the books are scanned, but on request and in special cases, blank pages are left out with the proper end-of-book identification methods. Books are scanned on specialized non-destructive book scanning equipment by trained archival technicians.
Books are carefully placed in V-shaped cradles or flat surfaces, while quality CCDs capture the image for each page from above, eliminating blurriness and curvature at the spine. The overhead scanners allow us to capture deep inside the spine, crop out the fans at the book edges also include thumb removal capabilities.
For books where customers don’t need the originals returned, we use the semi-destructive book scanning process, wherein we cut the spine of the books and resultant pages are scanned at high-speed scanners. This process is not ideal for Archival book scanning projects.
BOOK TYPES WE DIGITIZE & More.
eRecordsUSA, can assist in a variety of Archival Book Scanning for a variety of books, some of them include, Lab Notebooks, research books, scrapbooks, ledger books, deeds, technical manuals, School yearbooks, bound newspaper volumes, Artbooks, rare & fragile books, magazine, catalogs, bibles, vital records, historical archives, design books, cartoon books, drawing books, City & County records, Sacramental Registers for Births, Matrimonial & Baptismal Registers, Burial Records, Cemetary record books, citation- cemetery records books, map books, and many many more types.
WHY CHOOSE eRecordsUSA, for ARCHIVAL BOOK SCANNING?
• We support many small & large businesses even many fortune 500 companies & government agencies.
• Capacity & Capability & Experience to handle Archival Book Scanning projects of any size and complexity.
• We operate a state-of-the-art conversion center in Fremont, CA, where all the work will be performed.
• We use only the top-of-the-line hardware and software to perform the Archival Book Scanning Projects.
• Capacity to process thousands of images a day, including books, paper files & large drawings.
• We have successfully completed every project to the entire satisfaction of our customers without exception.
• We maintain a full “chain of custody”- from the time the files are pickup to the return of the original & scans.
• Professional & Experienced Operators trained to handle delicate and fragile drawings.
• Extremely large & over-sized books, large format Archival Book Scanning. No Problem, We can help!
Allow eRecordsUSA to assist you with Digitizing and preserving your precious books. Don’t forget to ask about our exiting & past clients, you will be amazed to hear about them.
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eRecordsUsa digitized 14 years of our organization’s archive of CCC Legacy, newspaper-style monthly journals into test-searchable PDF documents. From the start, I was impressed by their professionalism and interest in meeting our needs. This professionalism and customer focus continued through the completion of the project as we worked through issues with the quality and format of the source mat...
- Tim Montgomery
- CCC Legacy
I wanted to create electronic copies of 25 old high school yearbooks. Between my brothers and sisters, we had hard copies of yearbooks covering the years 1946 – 1970 (from when my oldest brother started kindergarten to when my youngest brother graduated from high school). Electronic copies (PDF) allows for easy distribution among family and friends and long-term preservation of the content. eR...
- Robert Duesterhoeft
Our school wanted to archive all of our yearbooks, and eRecordsUSA, scanned them beautifully and accurately. They shipped back the 53 original yearbooks promptly. We are quite pleased with the service and product that they provided.
- Brenda Riley
- Notre Dame High School
eRecordsUSA, yearbook scanning service is great. Many of my classmates either had not purchased their Senior yearbook or had lost it. I was able to reproduce it on CD for my 40 year High School reunion. All that received a copy were very thrilled and so grateful. I do recommend eRecordsUsa and their yearbook scanning service.
The digitizing of sixty-four years of back issues of our journal Military Collector & Historian by eRecords was superbly done and exceeded our expectations. I recommend them highly.
- David M. Sullivan, Administrator
- The Company of Military Historians
We are very pleased with the scanning work eRecordsUSA, has done for us, especially when they were willing to spend so much time discussing details. We feel that the work you did was better than our highest expectations, on the " Writing of Victor Houteff" PS: We have added a Bonus over the total, because of the good work.
I really love working with this company. They understand my needs and deliver a great service with a quick turn around. Highly recommend!
- Jennifer Serr
- The Sewing Room & Sewing with Jennifer Serr
Our company had about 5,000 pages of historical sales records that existed only in hard copy. We need to have these records scanned and imported into excel where they could be filtered, sorted, and subtotaled. eRecordsUsa did this for us in a fast, economical, accurate, and professional manner. I highly recommend them.
- Jim Sullivan
I went to eRecordsUSA to have data extracted from scans and photos of several hundreds of tables from archival materials. The price was good, and the quality was outstanding. I\'m grateful that they were able to compile the data in a format to my specifications. eRecordsUSA compares favorably against my previous experiences with digitization with freelancers and other companies, and best of all, t...
- Daniel Gross
- University of California, Berkeley
Very professional. Scan quality is quite good considering the age of the Magazines/ documents. Quick turnaround time, and good customer service.
- Michael Tang
- Penthouse Magazine
I am a happy repeat customer for over 3 years now! eRecordsUSA scanned all my course readers so I could go to class with my ipad instead of a heavy backpack full of paper. Very happy to have found them! Fast and reasonable turnaround time. With OCR, so all my documents are searchable. Thank you, eRecordsUSA!
- Ramon Rick
- Stanford Student
eRecordsUSA and team scanned our office documents - Great customer service, very good work quality at a very reasonable rate and they completed the project in a very timely manner. After our first project I have decided to use their services for my personal photo scanning. They actually come by your office and pick up and drop off the stuff. I recommend their service without any hesitation to a...
- Sunita Babbar
- Access Mortgage
Ritika at eRecordsUSA was very easy to work with. The quality of the scans was excellent and eRecordsUSA was able to scan 25+years old blueprints that were 105” x 44”. I will use this service again.
- Travis Newton
- Macro Plastics
I used eRecords to scan a boxes of academic and work related binders I had sitting around. They did a phenomenal job with great quality and at a reasonable price. They are highly communicative and deliver what they say they will. I highly recommend their services.
- S. Hutchinson
- Stanford Graduate
eRecordsUSA was awesome!!! They were in constant communication with us and delivered their Document Scanning / Book Scanning service on time. We will definitely be using them again in the future.
- Nicole B
- Clickatell Inc