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Meet the Challenges of HR / Human Resource Document Scanning

Jun 28th 2018 | Posted By: Webmaster

Anyone involved in business knows that paperwork can feel endless. The field known as human resources is particularly vulnerable to floods of paperwork because of the many different forms, applications, permissions and other items the work generates. Because most of the forms have to be retained during (and often after) employees’ time with a firm, HR / human resource document scanning service may be of tremendous benefit.

Just consider, document scanning done “in house” would do nothing more than turn a document into a digital file. It would have to be named and then saved to an appropriate part of the company’s secure network. If information from it is needed, the file would have to be opened and somehow transcribed by the reader.

With HR document scanning service, that is brought to an end. This is because the best...

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Key Resources for Paperless Office Systems

Jun 26th 2018 | Posted By: Webmaster

If you have already taken steps to get your documents archived using scanning services, you might want to take the next steps in completing your conversion to truly paperless office systems. How? While the best document scanning services will pick up your documents, sort them, scan them, name them and store them in a cloud-based system or another type of secure media, they can also offer cloud-based document management.

This would be the ideal, even key, resource for paperless office systems…if it is designed appropriately. What that means is simple, to be paperless means not only being able to search for, open and read a document, but also open and work with an array of files. In other words, it should be a file sharing service with the option to synchronize the files used across any number of devices or share files outside of the storage system.

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When to Rely on Archival Preservation Digitization Service

Jun 22nd 2018 | Posted By: Webmaster

Fires, floods and humid environments can wreak havoc on paper archives, yet that is not the only reason to consider the use of Archival Preservation Digitization services. There are also the risks of allowing the public or even a limited number of people touch or handle archival documents and materials.

What this means is simple, if you have any sort of material that could be jeopardized by simple environmental exposure or handling, it is a good idea to take it out of circulation through the use of scanning.

Once Archival Preservation Digitization service is done, that item can then be placed in optimal conditions and preserved on a permanent basis. The copy can then be used by those who wish to study it, research it, or simply make a copy of their own. Even better is that with scanning, the files or materials can often be accessed by a much wider...

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The Benefits of Insurance Document Scanning Services

Jun 21st 2018 | Posted By: Webmaster

Insurance firms of any size and variety are also often required to store an ever-increasing number of client files. The policies, applications and all supporting documents can add up quickly for just one client, and when that is multiplied by the hundreds of thousands, it can become incredibly costly. After all, where do you keep all of the paperwork? This is why an insurance document scanning service is an ideal resource.

Though the immediate benefits of an insurance document scanning service are obvious – i.e. the elimination of thousands upon thousands of pages of documentation, there is more to the story. After all, it is not just keeping digital photo copies of the documents on hand. It is also about the options for additional materials. For instance, an insurance file might need medical records, photos, x-rays and more. That means a premium service can also make high quality copies of those materials, and...

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How to Scan Large Documents without a Scanner

Jun 16th 2018 | Posted By: Webmaster

If you are faced with an array of large documents and you need them scanned and digitized, you may be scratching your head in confusion. You might need to learn how to scan large documents and then how to make them workable, digital files, as well. The good news is that you don’t have to know the answer to this question because there are firms that specialize in scanning large documents of any size, including large format materials of almost any kind.

Whether you are looking at an archive of valuable posters or old maps, historically relevant newspapers or even old ledgers and books that are far larger than anything in the current era, you won’t ever have to learn how to scan large documents or invest in the equipment. The better scanning services have the machines sized to safely scan the materials, without harming them in any way, and turning the images into high...

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Tips for Better Methods of Scanning HR Records

Jun 13th 2018 | Posted By: Webmaster

Anyone who works in HR or human resources knows how much paperwork the job involves. Files for each employee can easily become packed with an endless range of written documents, reports, signed documents, and more. This is why scanning HR records service is a common method of keeping paperwork under control.

However, is scanning HR records really meant to be something the HR professionals do? Even if the work is given to office staff, it jeopardizes confidentiality and private matters. There is no guarantee that employees won’t talk, even if there are rules about it. That is why professional scanning is a much better answer.

When you work with experienced document scanning providers, you can be sure that confidentiality and compliance are a priority. However, so too are things like customized solutions, easier submissions processes, and more.

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Patient Health Record Scanning Services Is a Cost-Effective Measure

Jun 11th 2018 | Posted By: Webmaster

Whether you have a medical practice, dental practice, clinic of some kind or operate a mental health facility, you are likely to have lots and lots of patient data. Much of it may be retained in the form of paper documents while other aspects of it are held in computer systems and software. Though you may not find it necessary to access much of the data maintained in the paper format, you may be required to keep the records. This puts a strain on office space, can be a costly burden, and is a good reason to consider patient health record scanning services.

As the name implies, this is a service that will specialize in scanning documents relating to your individual patients. As you might already know, that means you will want to work exclusively with providers that are HIPAA compliant and that can guarantee confidentiality, security and clarity. After all, any handwritten records and...

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When to Consider Office Document Imaging Services

Jun 8th 2018 | Posted By: Webmaster

Though we are told we live in the age of paperless everything, most offices are still awash in documents and paperwork of all kinds. This can become a bit of a hassle when the business is required to retain documentation for a number of weeks, months or even years. In some cases, keeping documents may be a permanent thing. That means that you should office document imaging service as soon as possible.

In fact, almost every business will want to implement a strategy of office document imaging from the very beginning of operations. This is because it is a wonderful way to keep the need for paper storage to an absolute minimum, and yet allows the office to have ongoing access to a searchable database of the documents scanned and stored.

Even firms in business for a long time can benefit greatly from the use of professional scanning services. This is...

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How Graphic Arts Scanning Service Can Benefit You

Jun 5th 2018 | Posted By: Webmaster

It does not matter if you are the archivist of a large collection of drawings and artwork belonging to one or many creators, or you are a modern professional doing custom projects for an array of clients, the option for graphic arts scanning service is a great opportunity.

This is for a few good reasons. The first is that professional graphic arts scanning service providers have equipment superior to anything available to the general public. Capable of the highest resolutions, the largest array of document sizes and types, and all without damaging originals, it makes sense to have professional scanning of most graphics.

Another good reason to turn to expert scanning services is that they can create online or cloud-based storage of the files made or return the files to you in some sort of encrypted media. This brings a lot of advantages. For...

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Dental Records Scanning Is a Savvy Choice for Dental Clinics

Jun 1st 2018 | Posted By: Webmaster

Very few dental clinics can afford to allot a large amount of space to physical records. Unfortunately, most dental practices end up with a large amount of paperwork associated with clients. There are also many that have dental x-rays dating before the advent of digital x-rays, and these too must be retained in the advent that the records are needed. All of these issues are why dental records scanning is of benefit to most modern practices.

Of course, it has to be the right sort of scanning service to meet the needs of a dental clinics. After all, your files may be packed with handwritten notes, meaning that data capture is essential to the process. You might also have those x-rays, meaning that photo scanning (usually including everything from slides to negatives) is a must. Then, there is the paperwork to consider.

Additionally, not all dental...

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