Monthly Archives: April 2012

N. California Document Scanning, San Jose, San Francisco, Oakland

eRecordsUsa offers a Secure and Economical

Document Scanning Service in San Francisco,  San Jose, Oakland, San Fransisco Bay Area.

Other Cities Serviced by eRecordsUsa

The costs associated with paper-intensive business processes include not only paper expenses, but also the storage costs of office space shelving, off-site storage space, shipping costs and the labor to keep documents filed and retrieval appropriately. eRecordsUsa document scanning services in increasing efficiency and reducing costs.

We are capable of converting:

Small–format paper up to legal-size files
Large–format paper (e.g. building plans and engineering drawings)
Checks, Invoices, Books, Magazines, Photos, etc

For a no obligation and free estimate, and to discover how we can assist you or for pricing on the following services, please Contact Us for a free estimate or Call us at (510) 371-8510

Other Cities Serviced by eRecordsUsa

Filling Cabinets – Estimating Number of Pages

” Estimating how many documents you have is the first step in starting to convert your paper documents”

Estimating the volume of the documents, that you have is no easy task. But it is the first step towards converting your paper documents into electronic scanned images. Although there is no perfect way to determine the exact number of documents or pages in the filling cabinets, and the number of pages does wary, depending upon how they are organized. And also with paper documents coming in all sorts of forms, sizes, and shapes, it can be difficult to know, how much paper is in each cabinet or each filling station.

Below is a way to help you estimate the volume of pages in your office. These numbers will provide you a fairly accurate estimate of  total volume of pages you have to for digitizing.

Filing cabinets have been the standard for paper storage for years and are used in all office, big or small, only the number of cabinets var.  Use this guide to estimate how many documents are actually stacked in those drawers.

Vertical Filing Cabinets

Document Scanning Estimator

Standard Size: 18″w  x  26″D  x  13″H

No. of Pages per drawer : 3,000 – 4,000 per drawer

The above are fairly good estimate for a each drawer when is full of documents.

Lateral Filing Cabinets

Standard Size : 30″W  x  18″D  x  13H

No. of Pages per drawer: 5,500 to 6,000 per drawer

The above are fairly good estimate for a each drawer when is full of documents.

The above can assist to get some estimate on the number of documents you have to be scanned. If our clients request we also plan a visit to there office at any convenient time to physically look at the document storage, and provide some estimates, after carefully review of the stored documents.

For more information on Bulk Document Scanning Services, please Contact Us for a free estimate, or Call us Toll Free at (855) 722-6669.

Lab Notebook, Scientific Notebook Scanning to Protect your Research !

Lab Notebook Scanning Services

eRecordsUsa, assists in converting lab notebooks to secure digital files provides disaster recovery protection of your priceless research. We have processed thousands of Lab Notebooks, securely and confidentially, and service customers from all over the country.

Lab Notebook Book scanning requires a unique approach and specialized book scanners designed to handle the curvature of text near the spine. A normal desktop flatbed scanner requires the user to press down on the spine to get a clean image, which could very easily damage the spine and bindings of the lab notebook.

Protect your patents. Protect your research.

Protect your patents by scanning lab notebooks and converting the pages to digital images. By bringing these into digital format, you can easily keep track of who has accessed what lab notebooks, how long they were viewed for, any edits or changes that were made, as well as the ability to have multiple people access the same lab notebook at the same time.

There are many reasons and benefits to digitize lab notebooks..
For more information on Laboratory Notebook Scanning Services, please Contact Us for a free estimate.

or Call us Toll Free at (855) 722-6669.

Survey Scanning Services

Survey Scanning Services and Customer Feedback Form Processing

eRecordsUsa has many years of experience in Survey Scanning Services, processing returned surveys and customer feedback forms to produce results and statistics straight from the returned data. By scanning and capturing the completed data from these forms using our advanced data capture technology it enables us to gather quick results which is not normally obtained through manual data entry.

Gathering data from returned feedback surveys

We can collect your forms for Survey Scanning Services in bulk straight from your office and bring this back to our scanning bureau.  We carry out the scanning using our high quality, high speed industry scanners to produce electronic images from the original forms. Once this is completed we setup our data capture template which is especially designed specifically for each form layout and data types and all information such as tick boxes, numbers, crosses and circles are processed. Written text is also captured and entered if necessary while our data capture staff carry out quality control checks over this data to ensure it is correct.

Survey Scanning Services

At our Survey Scanning Services, we have staff check over the forms results as they are being processed we offer a 99.95% accuracy rate which is better than the long winded manual data entry process as well as much faster.

For any offline data entry process, we Double Entry Technique.  This method has the following steps:

  • Same set of Data Entry done by two different operators
  • Data Entry of both the operators is compared by means of specialized computer applications.
  • Errors in data entry (or we can call them mismatches) are highlighted by the application.
  • Mismatches in data entry are verified with the original source material and corrections are made by Quality Control personnel.
  • The output of data entry given by Quality Control personnel is audited by the Auditor
  • Final dispatch is then made to the client.

Using the above methods and based on input quality we can assure you data entry quality between 99% to 100% accuracy.

For a no obligation and free estimate, and to discover how we can assist you or for pricing on the following services, please Contact Us for a free estimate or Call us at (510) 371-8510

Flat Bed Large Format Document Scanning, A2 Scanning, Scan size 18″ x 25”

eRecordsUsa now offering large format document scanning, Large Format Flat Bed, Glass Top Scanning, for demanding scanning applications in a wide range of markets, We can  scan just about anything: from business cards to diagrams in A2 format, books, newspapers, maps, bound documents and more

  1. Newspapers, Periodicals, Tabloids, Catalogs and magazines Scanning
  2. Large Format Books Scanning
  3. Bound and Stapled Documents Scanning
  4. Maps e.g. Road Maps and Street Maps Scanning
  5. Photographs, Canvas Scanning, upto size 17.7″ x 25”
  6. Paper board Scanning as e.g. graphical designs, advertisements on boards.
  7. School Notebooks, Year Books, Sketch Books, Color Painting Scanning
  8. School Art Work, large format Scanning

Large Format Flat Bed Scanning, Canvas Scanning

Flat Bed Scanning Capability, Large Format Document Scanning, Document Specifications

  • Maximum Document Size : 25 x 17.7 inches (635 x 420 mm)
  • Scan Width: Up to 25 inches (635 mm)
  • Scan Length: Up to 17.7 inches (450 mm)
  • Optical Resolution : 600 x 1200 dpi
  • Resolution : 150 – 1200 dpi, available in 1-dpi steps

For a no obligation and free estimate for large format document scanning, and to discover how we can assist you with Flat bed Wide/ Large Format  Scanning Services or for pricing on the same, please Contact Us for a free estimate or Call us at (510) 371-8510. Or email us at info@eRecordsUsa.com

Yearbook Scanning Service

High School, College and University Bound Yearbook Scanning Service.

eRecordsUsa offers Yearbook Scanning Service at affordable methods of converting your most precious memories by converting the  transferring any paper yearbook with or without hard bound to a clean, searchable PDF. Our experienced staff uses professional-grade equipment, careful handling, and customized processing to ensure quality results.

eRecordsUsa provides both destructive and non-destructive Yearbook Scanning Service. Our destructive option is lower-cost. We remove the spine of the book and cut the pages at the margins, and the book will not be returned. For valuable books that require return in perfect condition, our customized non-destructive option using our overhead scanner is optimal.

Call 855-SCAN-NOW

eRecordsUsa offers a mail-in book Yearbook Scanning Service. We are located in San Francisco Bay Area and all our scanning and processing work is done on site. We provide services for customers from all over the United States. Our low-cost business model allows us to offer the lowest priced bound yearbook scanning service provider.

Unlock the information bound in yearbooks.

For a no obligation and free estimate, and to discover how we can assist you in the Yearbook Scanning Service or for pricing on the same, please Contact Us for a free estimate or Call us at (510) 371-8510